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  • Writer's pictureImmergity Immigration Consultant

Procedural Fairness Letters in Canadian Immigration


Procedural fairness letter

Procedural Fairness Letters (PFL) are integral components of the Canadian immigration system, ensuring that applicants have an opportunity to address concerns raised by immigration officials regarding their applications. These letters are sent when an officer is considering refusing an application based on information that the applicant may not be aware of. Here's an in-depth exploration of various facets related to PFLs in the Canadian immigration landscape.


Understanding Procedural Fairness Letters

A Procedural Fairness Letter is an official communication from Immigration, Refugees and Citizenship Canada (IRCC) indicating potential issues or concerns with an immigration application. Before an adverse decision is made, the IRCC gives the applicant an opportunity to address and clarify these issues.


Common Reasons for Receiving a PFL

While any inconsistency or doubt can trigger a PFL, some frequent reasons include:

  • Suspicion of a misrepresentation in the application.

  • Insufficient proof of genuine relationships (in spousal sponsorship cases).

  • Doubts regarding an applicant's intentions to leave Canada after their visa expires.

  • Concerns about the authenticity of provided documents.

Responding to a Procedural Fairness Letter

Upon receiving a PFL:

  1. Immediate Action: It's crucial to act promptly. Typically, applicants have 30 days to respond.

  2. Understand the Concern: Read the letter thoroughly to identify the IRCC's specific concerns.

  3. Gather Evidence: Assemble documents, affidavits, or other pertinent information that addresses the issues raised.

  4. Seek Legal Counsel: Consider consulting an immigration lawyer or consultant to craft a well-structured response.

  5. Submit a Comprehensive Response: Ensure that the response thoroughly addresses all the concerns raised by the officer.

Consequences of Not Responding Adequately

Failure to address the concerns raised in the PFL or not responding within the specified timeframe can result in:

  • Refusal of the immigration application.

  • A ban of up to five years for misrepresentation.

  • Further complications in future immigration applications.

Appeal Rights After PFL Refusal

If an application is refused after responding to a PFL, the applicant might have rights to appeal, depending on the type of application. For instance:

  • Sponsorship applicants can appeal to the Immigration Appeal Division (IAD).

  • Express Entry candidates may have to reapply or consider other pathways to Canadian immigration.

Procedural Fairness in Other Immigration Matters

Apart from permanent residency or visa applications, procedural fairness also applies to other immigration matters:

  • Removal Orders: Before being deported from Canada, individuals have the right to understand the reasons and possibly appeal the decision.

  • Inadmissibility: Those deemed inadmissible to Canada for medical or criminal reasons have the right to know the basis of the decision.

Recent Changes and Trends

It's essential to stay updated with the latest in Canadian immigration. Recently, there's been an increase in PFLs related to residency obligation concerns for permanent residents and doubts over genuine relationships in spousal sponsorships.


Key Takeaways for Applicants

  • Always provide accurate and truthful information in your application.

  • Keep copies of all submitted documents.

  • Regularly check your mailbox or email, including spam folders, to ensure you don't miss any communication from the IRCC.

  • Consider seeking professional advice when addressing complex issues in your application or responding to a PFL.

Understanding the importance and nuances of Procedural Fairness Letters can make a significant difference in an individual's immigration journey. Applicants should approach them with the seriousness they demand, ensuring a thorough and timely response.

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